eu-LISA ensures that applicants' personal data are processed in accordance with Regulation (EC) No 45/2001 hereinafter the Regulation. eu-LISA will not return applications to applicants.
Further to Article 11 and Article 12 of this Regulation, eu-LISA provides the applicants the following information:
The Controller is HRT Unit of eu-LISA
The purpose of the processing is to recruit eu-LISA staff, trainees and SNE.
The data will be used only for that processing as the relevant documents necessary to achieve the recruitment
The recipients of the data are:
HRT Unit staff related with the recruitment process
The selection Committee
Security and/or Legal officer of eu-LISA;
External supervisory instances acting under their supervision powers;
All applicants may exercise their right of access to and right to rectify personal data. In the case of identification data, applicants can rectify those data at any time during the procedure.
In the case of data related to the admissibility criteria, the right of rectification cannot be exercised after the closing date of candidatures' submission. Substantiated requests should be e-mailed to the Human resources and Training Unit at eulisa-RECRUITMENT@eulisa.europa.eu.
The legal basis of this processing operation is Article 29 of the staff Regulation.
The answers provided by the applicants in the fields marked as optional will not be taken into account to access their merits.
The processing begins on the date of receipt of the application.
The Retention data storage policy is as follows:
for applications received but not selected: the paper dossiers are filed and stored in archives for 2 years after which time they are destroyed;
for applicants placed on a reserve list but not recruited: data are kept for the period of validity of the reserve list + 1 year after which time they are destroyed;
for recruited applicants: data are kept for a period of 10 years as of the termination of employment or as of the last pension payment after which time they are destroyed.
The financial data related to the selection procedure interviews reimbursement is kept for a period of 5 years required by the Financial Regulation;
The applicant has the right to have recourse at any time to the eu-LISA's Data Protection Officer, email@example.com or to the European Data Protection Supervisor firstname.lastname@example.org.